by contextures.com
Do you love the Excel GetPivotData formula, that appears automatically, when you click on a pivot table value? Or do you want to know how to turn that annoying setting off? In the two videos below, see how to turn GetPivotData off or on, and see an enhanced formula, that pulls data from a specific pivot table in your workbook.
Continue reading “Excel GetPivotData Formula Love It or Turn It Off”
Instead of writing complicated MIN IF or MAX IF formulas in Excel, you can quickly get those numbers in a pivot table. See the easy steps in the video below.
Continue reading “Show MIN IF or MAXIF With Excel Pivot Table”
If you show pivot table subtotals for a date field, the dates might be in a format that is different from the other dates in that field. See why that happens, and how you can avoid the date format problem.
When you create an Excel pivot table, and add values, the value fields are automatically arranged in a horizontal layout, with the headings across the top of the pivot table. To create a narrower, taller pivot table, you can move the Values, so they’re listed vertically. Watch the short video below, to see the steps.
Continue reading “Move Pivot Table Value Fields – Vertical Layout”
If you’re working with an Excel pivot table, you might want to select a specific section, such as the subtotals, so you can apply formatting. The short video below has a few pivot table selection tips.
Do you want to select one or two subtotal lines in a pivot table, and change those to a different font or fill colour? Perhaps you want to make one sales region’s totals stand out from the others, in a monthly pivot report.
In this short video, I show how to select specific sections of an Excel Pivot Table, by using the Selection Arrow feature.
And, if the Selection Arrow doesn’t appear on your computer, you’ll see how to turn that feature on, with just a couple of clicks.
Video Timeline
Here are a few links to my Contextures site, where you can get more pivot table formatting tips and videos.
Number Formatting: There’s a special way to format numbers in a pivot table, if you want that formatting to stick. If you format pivot table number the same way as normal worksheet cells, the number formatting might disappear, when you refresh the pivot table.
Conditional Formatting: Pivot Table conditional formatting needs an extra step, after you set it up. If you miss that step, new data might not show the conditional formatting!
Pivot Table Styles: An efficient way to format pivot tables is to make changes to the built-in pivot table styles, or create your own custom pivot table styles.
You can get the Excel pivot table selection sample file, the written steps, and more pivot table selection tips on my Contextures site.
The Microsoft Excel workbook is in xlsx format, and does not contain any macros.
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Excel pivot tables don’t show hyperlinks, but there’s a way around that problem! In the video below, you’ll see how to create fake clickable hyperlinks in a pivot table, by using a few lines of Excel VBA code, and a bit of formatting.
Continue reading “Add Clickable Hyperlinks-Excel Pivot Table-Macro Code”
Pivot tables are great for summarizing data, but do you ever notice that there are missing items in a pivot table?
For example, you know there are product records in the source data table, but one product isn’t showing up in the pivot table. How can you troubleshoot and fix the problem to show all data?
Continue reading “Pivot Table Not Showing All Data Problem-Layout Fix”
In an Excel pivot table, subtotals are automatically added to the outer fields, when you add more fields below them. You can also add extra subtotals, if needed, by creating custom subtotals for a pivot field. There are some limitations though, which you can see in the video and notes below. Continue reading “Excel Pivot Table Custom Subtotal Limitations”
If Excel error messages appear when you try to refresh a pivot table, there are macros on my Contextures site that can help you troubleshoot those problems. I’ve just added another macro on that page, to show a pop-up message with details, if a specific pivot table is behaving badly.
Continue reading “Troubleshoot Pivot Table Problems – Pop-up Info Message”
After you build an Excel pivot table, you might see a few row labels or column labels that contain the text “(blank)”.
This happens when data is missing from the source data. For example, in the source data, you might have a few sales orders that don’t have a Store number entered.
Watch this short video to see how to fix those “(blank)” labels, and there are written steps below the video.
In the pivot table shown below, there are three City heading cells, in column B, that shows (blank), instead of a city name. There is also one Region heading cell in column A that has the same problem.
When working with a pivot table, I find that text distracting, and usually remove it, to get a cleaner look in the pivot table.
The steps to do that are below this screen shot.
First, here’s a solution that you might have tried, to remove the “(blank)” text, and found that it didn’t do what you needed.
After the PivotTable Options dialog box closed, you’d be disappointed to see that the “(blank)” headings were still in the row labels.
That solution does not work for “(blank)” cells, because: that “empty cells” setting has these limitations:
For example, in the screen shot below, you can see that:
Instead of using the PivotTable Options, you can manually change the (blank) labels in the Row or Column Labels areas by typing over them in the pivot table.
However, this technique has a couple of limitations too:
Here are the steps for manually changing a pivot table row label text, or heading labels in the column areas.
To change a blank label cell to “N/A”, follow these editing steps:
After you press the Enter key, you’ll see the following changes in the pivot table, shown in the screen shot below:
To get Excel data for practice with your pivot table skills, go to the Excel Sample data page on my Contextures website.
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For more information on pivot tables, see these pages on my Contextures site:
Clear Old Items in Pivot Table
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